Executive Assistant

· Toronto, Ontario
Employment Type Full-Time
Minimum Experience Experienced

About Us 


At ISA Cybersecurity, our mission is to help clients achieve their privacy and security goals, and to be proactive in the fight against security threats. ISA is Canada’s leading cybersecurity-focused company, with nearly three decades of experience delivering cybersecurity services and people you can trust. We provide our clients with comprehensive counsel on complex, evolving, and multi-faceted issues related to cybersecurity and breach incident response.


ISA also offers a world-class 24/7 by 365 SOC 2 Type II certified CIOC (cybersecurity intelligence operations centre), giving our clients deeper insights and earlier warnings about coordinated cyber attacks. ISA strategically partners with many of the most respected security technology firms in the world. Through these relationships, our clients can gain access to a broad portfolio of industry-leading cyber solutions best suited to protect their corporate assets and customer data.

In today’s volatile world of digital threats, we help Canadian companies to better understand their current security posture and how to mitigate risks.


Why Join Us? 


At ISA, every employee makes a P.A.C.T. to embody our corporate core values, everyday. Our core values (Passion for Excellence, Accountability, Commitment, Trust) shape the community and culture we have built and are an active part of everything that we do. We also believe that what will make you great is your individual contributions to your team; think of your team as a start-up that learn from each other. If you’re looking for autonomy and no old-fashioned hierarchy, ISA and you could be a match made in heaven.


About the Job 


As an Executive Assistant, you will be responsible for supporting senior members of the ISA Cybersecurity team, including our CEO and other members of our leadership team. To be successful in this role, you are highly organized and have superior attention to detail. You also can resolve complex scheduling and logistical challenges as you are a whiz with calendar management and prioritizing.  You are confident in your communication and are able to get your message across succinctly to all levels of the organization. You are a champion of the organization and holds the team accountable for adhering to processes and procedures that enable our company to run efficiently.


Responsibilities


  • Draft emails, memos and other correspondence to support messaging from senior leaders to both internal and external stakeholders
  • Support leaders in following up on key deliverables relating to documents and projects that require their attention
  • Carry out best practices in meeting management, and ensure that meetings are set up, agendas are sent and relevant supporting documents are prepared
  • Document and take notes in meetings and follows-up with team leaders on key takeaways and deliverables 
  • Work alongside business leaders to support employee engagement and activities that build better teamwork and collaboration
  • Work alongside People and Culture Director to ensure that people initiatives are followed-up on in a timely manner and that leaders are adhering to schedules (i.e. Goal setting, performance management, compensation reviews, training…)
  • Support leaders in preparing reports, conducting research, drafting proposals and other administrative support tasks as required
  • Manage travel and booking arrangements for executive team
  • Support company-wide event planning through logistical support and attendance management


Qualifications


  • Technically savvy with exceptional proficiency with Microsoft Office suite of products (Word, Excel and PowerPoint)
  • Minimum 3 years of experience supporting executive level team members
  • Degree or relevant experience in a business-related field
  • Exceptional communication skills, organizational and time management skills
  • Proactive thinker with the ability to propose solutions to complex business problems

Thank You

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  • Location
    Toronto, Ontario
  • Employment Type
    Full-Time
  • Minimum Experience
    Experienced